1. Your Acceptance
By using and/or visiting any of the Stanford alumni Websites you signify your agreement to:
The Websites electronically publish news and information that may include facts, views, opinions and recommendations of individuals and organizations deemed of interest to alumni. The Alumni Association does not review, monitor, verify or guarantee the accuracy, completeness or timeliness of or otherwise endorse information provided by any organization or individual, give advice or advocate the purchase or sale of any product or service not directly offered by Stanford University or its affiliates.
The Websites may include unmoderated forums containing the personal opinions and other expressions of the persons who post entries on a wide range of topics. The text and other materials on these Websites are the opinion of the specific author and are not statements of advice, opinion, or information of Stanford.
The Websites may contain links to third-party websites that are not owned by, affiliated with or controlled by Stanford. Stanford has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party websites not directly affiliated with Stanford. In addition, the Websites will not and cannot censor or edit the content of any non-affiliated third-party site. By using the Websites, you expressly release Stanford from any and all liability arising from your use of any third-party website.
*Examples include but are not limited to: alumni email powered by Gmail, the Alumni Directory, Stanford Groups, the SOLAR Network discussion list, digital Class Books and Community Books, the Stanford University Alumni on LinkedIn group, and club, class, and Stanford Alumni Facebook pages.
3. Your Account
ADDITIONAL USER RESTRICTIONS
Users of the Websites who sign up for "Alumni User Accounts" acknowledge that they are alumni or students of Stanford University. Alumnus/a is defined as a person who: has attended Stanford University as a student for at least three quarters in a degree-earning program. This does not include students and/or graduates of the Stanford Continuing Studies program. Students will also be granted access to the Websites, but if they leave Stanford without meeting the above requirements for becoming an alum, their access may be revoked by Stanford. Stanford students using Stanford sites are expected to abide by the Fundamental Standard which has set the standard of conduct for students at Stanford since 1896 and which provides: "Students at Stanford are expected to show both within and outside the University such respect for order, morality, personal honor and the rights of others as is demanded of good citizens. Failure to do this will be sufficient cause for removal from the University." If you are under 18, you may purchase products or services or register for an event only through a parent or guardian. If you are under 13, you may not create an account on the Websites or access features that require you to have an account.
Each of the Websites reserves the rights to define its alumni body at its own discretion.
In addition, you agree to use content on the Websites that is restricted to Alumni for your personal use only, and to not provide access, in any format, to anyone who is not an Alumnus/a of Stanford University.
4. Rules for Online Conduct
By using any Stanford digital platform or online tool, you agree to comport yourself respectfully and appropriately in connection with any activity, communication, or digital offering. We welcome all viewpoints as long as the tone of the discussion is respectful. Communications that defame or threaten others or are bigoted, hateful, or racially offensive are not acceptable.
Posting content that defames, abuses, or threatens others
Posting harassing materials (such as racially or sexually charged material)
Posting statements that are bigoted, hateful, or racially offensive, or that promote bigoted, hateful, or racially offensive behavior
Posting content that advocates illegal activity
Posting content that infringes another's intellectual property, including, but not limited to, copyrights, trademarks, or trade secrets. When quoting copyrighted material, please adhere to the Electronic Frontier Foundation's Fair Use Guidelines
Posting material that contains obscene language or images, including on personal profile and banner images
Posting images of minors without parental consent
Posting form of commercial solicitation that has not been explicitly approved by the Stanford Alumni Association
Posting material that promotes business, commercial or special interests, such as fundraising initiatives, and offering services or expertise other than those explicitly approved by the Stanford Alumni Association
Posting information one knows to be factually erroneous or misleading
Posting political ads or solicitation of support for any political candidate
Posting anything that violates Stanford University’s Code of Ethics
Copyrighted material, including without limitation software, graphics, text, photographs, sound, video, and musical recordings, may not be placed on digital offerings without the express permission of the owner of the copyright of the material, or other legal entitlement to use the material. Any person posting material protected by copyright for the benefit of any third-party represents and warrants consent or permission has been obtained to post such materials. Although Stanford does not screen or monitor content posted by users to digital offerings, Stanford reserves the right to remove content that violates the above rules of which it becomes aware.
You may not attempt to use or distribute tools designed for compromising security or take any action to compromise the security of any site. Examples of these tools include but are not limited to password guessing programs, cracking tools, or network probing tools. You may not "flood" or disrupt the digital offerings through any means or process.
You may not copy, scrape, download, export or otherwise capture any data obtained in the digital offerings and/or store it outside of the system, e.g., in a separate spreadsheet, email list, database, or another external repository. You agree that you will not access or attempt to access any other user’s account, or misrepresent or attempt to misrepresent your identity while using the Websites.
If you become aware of any unauthorized use of your Stanford User account (now called “Stanford Pass”), you agree to notify Stanford by telephone at (866) 543-0243 Toll-free, (650) 724-0627 International, email at firstname.lastname@example.org, or in writing at the address below:
Stanford Alumni Association
Attn: Stanford Pass Accounts
Frances C. Arrillaga Alumni Center
326 Galvez St.
Stanford, CA, 94305
5. Online Communication Services
Communication services provided through the Websites, such as the Alumni Directory, online alumni communities, discussion boards, blogs, messaging, social and professional networking and other services in the future, are a part of the Websites designed for communication between alumni Users. Stanford will not monitor these communications, but reserves the right to take action against any User who defames or harasses another User through any of the services offered through the Websites, if it comes to Stanford's attention.
6. Email Service
In April 2023, we began asking Stanford alumni and GSB alums to limit their accounts to 15 GB by October 31, 2023. Google’s current program for supporting educational institutions necessitates the allocation of 15GB per account. Alums exceeding the 15GB cap cannot add or change files unless they free up storage space by deleting or moving files off the account. Stanford will deactivate accounts that do not respond by October 31, 2023. To retain content in this account, please contact Stanford.
You can look at your total storage footprint and see what items drive increased storage use.
There are several options for storage needs above 15 GB.
Open another Gmail account for business or activity that generates substantial storage needs. Your alumni email can continue to be used for general email and connection with the university. Before starting the transfer process, please ensure the destination Google personal account has sufficient storage space.
Set up a Google One or cloud storage account. You can set up a cloud storage account with Google or another cloud storage provider and transfer documents, videos, and large files to this account. Google has many plans, and many other companies provide cloud storage options. Please note that upon establishing a storage account, you will need to move files, as they cannot be linked to your alumni Gmail.
Remove or relocate large items to reduce your storage footprint.
7. Online Alumni Communities
The following naming restrictions apply only to alumni-created groups. If alumni-created groups choose to use "Stanford" in the group name, they must also include the word "Alumni." Alumni-created group names may not include any of the following terms: "Association," "Chapter," "Club," "Fund," "Official," "CYA" or "Cardinal Young Alumni." Alumni-created groups may not use the Block "S", Block "S" with tree, Stanford University Seal or Stanford Alumni Association logos in print or online, including on web pages not hosted by Stanford. Additionally, alumni-created groups must include the following statement on their main page: "This group is an alumni-created group and is not a chartered or official Stanford University group."
8. Disclaimer of Warranty / Limitation of Liability
Stanford does not warrant that the Websites will operate in an uninterrupted or error-free manner or that the Websites are free of viruses or other harmful components. Use of information obtained from or through these Websites is at your own risk.
Stanford makes no representation regarding your ability to transmit and receive information from or through the Websites and you agree and acknowledge that your ability to access the Websites may be impaired. Stanford disclaims any and all liability resulting from or related to such events.
9. Choice of Law/Forum Selection
If you become aware of any unauthorized use of your Stanford Alumni User account, you agree to notify Stanford by telephone at (866) 543-0243 Toll-free, (650) 724-0627 International, email at email@example.com or in writing at the address below:
Stanford Alumni Association
Attn: Stanford Pass Accounts
Frances C. Arrillaga Alumni Center
326 Galvez St.
Stanford, CA, 94305
11. Termination of Service
User may terminate this Agreement by cancelling his or her account. To do this the user must contact Stanford through phone or mail as listed above.
Stanford may terminate your account or access rights to the Websites at any time, without notice, for conduct that Stanford believes violates this Agreement or other policies or guidelines that Stanford has posted. Stanford may terminate your account or your access rights to the Websites for online conduct that Stanford believes is harmful to other Users, to Stanford's business, or to other information providers.
The logo, name and all graphics on the Websites or their affiliates are trademarks of Stanford or its affiliates. Use, reproduction, copying or redistribution of trademarks without the written permission of Stanford or its affiliates is prohibited. All other trademarks or service marks appearing on the Websites are the marks of their respective owners.
14. Copyright License & Complaints
Owner of posted materials grants Stanford a non-exclusive, royalty-free, perpetual license to reproduce and distribute any content posted on the Websites.
Stanford respects the intellectual property rights of others and complies with the Digital Millennium Copyright Act (DMCA). If you believe your copyright has been violated on the Websites, please provide the following information to the contact information listed under the notice section of this document .
The name, address, and physical or electronic signature of the complaining party
Identification of the infringing materials and their Internet location, or if the service provider is an "information location tool" such as a search engine, the reference or link to the infringing materials
Sufficient information to identify the copyrighted works
A statement by the copyright holder of a good faith belief that there is no legal basis for the use complained of
A statement of the accuracy of the notice and, under penalty of perjury, that the complaining party is authorized to act on the behalf of the copyright holder
Stanford Alumni Email Service Policy
Stanford does not view or access any content from your Alumni Email account unless explicitly requested to do so by the account owner to provide technical assistance, or in response to an automatic account suspension by Google, or in response to a compulsory legal process mandate.
Alumni Email, powered by Google, will provide strong security and privacy protections. Google has provided contractual guarantees that allow users the ability to use the services with the appropriate privacy protections. Google is contractually obligated to protect your confidential information and not to release it to other parties, absent compulsory legal process. You can view more about their specific privacy protections here:
In order to provide essential core features for Stanford Alumni Email, Google runs completely automated scanning and indexing processes to offer spam filtering, anti-virus protection, and malware detection. Their systems also scan content to make sure Apps work better for users, enabling functionality like search in Gmail or Google Docs. This is completely automated and involves no humans.